Here are 7 wedding planning organization tips that will help ensure a stress-free and enjoyable wedding planning process.
Keep all your wedding planning materials together
Choose a wedding planning book where you can keep everything wedding related in one place. I recommend using a 3-ring binder with pockets that’s large enough to hold vendor contracts.
Designate a spot for your wedding planner book
Select a spot to store your wedding planning book and keep it there when you’re not using it. This way you know where it is at all times and you can get to it right away. There’s nothing worse than getting an unexpected call from a vendor and not being able to find that one document. Plus, as long as it’s stored in it’s “home” you and your partner will always know where it’s at.
Spreadsheets are great for organizing information. If spreadsheets are created properly, they make it easier to compare everything you need or want in a wedding vendor. They can also be created to automatically do the calculations for you which can save you so much time!
Create an email address for wedding planning only
I strongly recommend getting everything in writing from all vendors. This includes following up every telephone call in writing as well. For this, email will be your best friend. Creating a wedding only email address will help ensure that nothing is missed (because you wouldn’t want your wedding emails getting lost among the spam in your personal accounts). Plus, you can share the email responsibilities with your partner or anyone else helping you plan by providing them with the password without giving them access to your personal email account. Then you don’t have to worry about making sure everyone is being copied or forwarding emails. One less thing to worry about when everyone is on the same page. It’s a win/win for everyone!
Give yourself a timeline with deadlines
Give yourself deadlines and be sure to calendar all the dates. This ensures that the planning stays on track, nothing gets missed and everything gets done on time.
Commit to one calendar
Whether you prefer a hard copy that fits in your purse or a digital calendar, commit to using just one so you can keep all your important dates in one place. Using more than one calendar creates confusion, double booking and a whole lot of unnecessary stress.
Save quotes, receipts, invoices, communications, bills, etc. from all wedding vendors. All these documents should be kept in your wedding planner notebook. If you’re keeping a binder, I recommend getting a zipper pouch for the small papers such as receipts.